The Business Master (4th Edition)

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SYSTRACK Software Tracking System Version 1.0 (C)Copyright 1992, Integrated Data Services 379 Holly Street Denver, Colorado 80220-5827 Telephone: 1-303-399-8815 TABLE OF CONTENTS INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i PERMISSION TO DISTRIBUTE . . . . . . . . . . . . . . . . . . . . . . . . ii FEATURES OF SYSTRACK 1.0 . . . . . . . . . . . . . . . . . . . . . . . . iii SHAREWARE NOTICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv DISCLAIMER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Program Operation Quick Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Maintain Data Base Common Information . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Installation Update . . . . . . . . . . . . . . . . . . . . . . . 5 Publishers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 System/Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Installation Update . . . . . . . . . . . . . . . . . . . . . . . 8 Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 File Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Special Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Appendices INTRODUCTION One of the problems writing software is that there is always one more change that needs to be made. New ideas keep surfacing that really should be included "right now"; but doing so means that the product is never released. Not including them means a less than ideal product: Four telephone numbers should be enough for most software publishers, but it's insufficient for the larger ones. And perhaps there should be a way of accessing the support telephone number from the software screen so that all the information you need (for a support call) is immediately in front of you. And you should be able to do all that with a mouse, and have context sensitive help screens, and ... other great ideas that should (and will be) included in future releases. Other ideas (thought brilliant at the time) have had to be scrapped: The package initially allowed for tracking "who" registered the software; primarily for my own use. (It allowed me to keep track of whether I registered the software with my business name and address, personal name and address, or both.) But a client pointed out that it made tracking of "borrowed" software much too easy; so it was removed. The point of all this is that I NEED YOUR HELP! The package was originally conceived to keep track of all the software you own; that it does very well. But it can and should do more ... and the only way YOUR ideas can be included is if you let me know what they are. There is a suggestion page in the back of the manual. Please help yourself (and future users of this program) by using it. - ii - PERMISSION TO DISTRIBUTE All rights to SYSTRACK are reserved by Martin O. Mohr (doing business as Integrated Data Services of Denver, Colorado). SYSTRACK is a copyrighted program and only Integrated Data Services has the right to license its use. However, SYSTRACK 1.0 and its companion files may be distributed by anyone. Firms involved in shareware program distribution and charging only a reasonable fee to cover disk copying, handling, and shipping may also distribute these files. Please help the next person by making sure all the files are transferred together. The Version 1.0 package must include the following five files: SYSTRACK.EXE Program SYSTRACK.DOC This Manual ORDER.FRM Order Form SUGGEST.FRM Suggestion Form READ.ME Program Summary and last minute changes Please Note: Program data files are created the first time the program is run. - iii - FEATURES OF SYSTRACK 1.0 SYSTRACK provides a simple yet elegant solution to maintaining information on registered software: - Categorizes the software into as many different "types" as required - Program identification and serial/registration number - Type of license granted, the number of users allowed, and on which machines the software is installed - Name of the publisher, including telephone numbers for: - Sales - Support - Fax - Bulletin Board - Provides numerous reports which may be "printed" to disk, the screen, or any hardcopy device - iv - SHAREWARE NOTICE SYSTRACK Version 1.0 is a copyrighted commercial program developed and owned by Martin O. Mohr (doing business as Integrated Data Services of Denver, Colorado) and is being distributed as shareware. "Shareware" does not mean free and it does not mean public domain. Shareware is a method of software distribution that lets you try a program out and pass it along to others to try out. Those who don't find the program useful are free to junk it (although they could pass it along to somebody else). Those who like SYSTRACK, find it useful, and continue using it after a reasonable trial period of 21 days are expected to pay the current registration fee. The registration fee will license one copy for use on any one computer at any one time. You must treat this software just like a book. An example is that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just as a book cannot be read by two different persons at the same time, neither can this software be used by two different people in two different places at the same time. Site license arrangements may be made by contacting Integrated Data Services. Payment makes you a registered user. Registration for SYSTRACK version 1.0 brings benefits of technical help by telephone, U.S. mail, or electronic mail (CompuServe: 73540,3417); and notification (and discounts) on the next major upgrade. Shareware has the ultimate money-back guarantee -- if you don't find the product useful, you don't pay for it! - v - DISCLAIMER SYSTRACK is supplied "as is". The author disclaims all warranties, either expressed or implied, including, without limitation, the warranties of merchantability and of fitness for any purpose. The author assumes no liability for damages, direct or consequential, which may result from the use of SYSTRACK. - vi - Program Operation Quick Start For those of you who hate reading manuals (as I do): Virtually everything can be accessed from within the software file maintenance program: When it asks for information from a related file (such as category on the software registration screen), simply depress the enter key: a) if no records are on file you will be allowed to add one immediately, or b) a list of available records will be displayed FROM WHICH YOU ALSO HAVE THE OPPORTUNITY OF ADDING, CHANGING, OR DELETING RECORDS -- Simply press the <INSERT> key to add a record, press <CONTROL-ENTER> when pointing to the record you wish to change, or press <DELETE> when pointing to the record you wish to delete! A few other "shortcuts" are: When presented with a list of records; pressing a letter moves the pointer to that letter (or next higher letter, if the one selected does not exist). The keystrokes are cumulative: pressing <S> moves the selector bar to the first record beginning with 'S'; pressing a <Y> at that point would move the selector bar to the first record beginning with 'SY'; and etc. - 1 - Maintain Data Base Common Information When any program is selected under maintain data base; the following options are presented: (and can be selected by pressing the letter capitalized) Add The full input form is presented for data entry Change Delete A list of records on file is presented for your selection Inquiry List The report disposition screen is presented eXit Returns to the main menu - 2 - Maintain Data Base Software When software is selected the following screen is displayed: ┌── Software Registration Information ───────────────────────────────────────┐ │ │ │ │ │ Product │ │ Nickname │ │ │ │ Category │ │ │ │ Publisher │ │ │ │ Registration No. │ │ License Type [ CPU User Net Site coRp Other ] │ │ Number of Users │ │ │ │ Version Number │ │ Purchase Date │ │ Replacement $ │ │ Vendor Code │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ INPUT: Product Enter a description of the product registered Nickname This is the name by which you will access the record in the future; it must be unique. Generally the directory name is a good selection. Category Select one of the categories entered through maintain data base - categories. (Refer to "quick start" for additional information on related files). Publisher Select one of the publishers entered through maintain data base - publishers. (Refer to "quick start" for additional information on related files). Registration No. Enter the registration number as provided by the publisher. License Type Select one of the following: CPU User Net Site coRp Other - 3 - CPU is probably the most common license; it allows for the installation of the software on one machine only. User is becoming more popular; it allows for the installation of the software on more than one machine provided that no more than one copy of the software is in use at one time. Your SYSTRACK license is a user license. Net is for a network license; it generally allows for installation on only one network and usually for a specified number of users. Site generally allows for installation on an unlimited number of machines at one location only; generally found with professional services software. coRp generally allows for unlimited use within the same company; some licenses are restricted to a maximum number of users. Other is to be used if your interpretation of the license agreement does not fit one of the above categories. Please note that the above categorization of license types is provided strictly as a reference for your use; nothing contained herein should be construed as a legal definition. You should contact your attorney for clarification of any provision of any license or legal agreement. Number of Users If this is a Net or coRp license, enter the number of users licensed. Version Number Enter the version number of the software. Purchase Date Enter the date purchased. Replacement $ Enter the purchase price or replacement value if known. The information is used on the insurance report only, and may be left blank if that report is not required. Vendor Code This is an eight character field for your use. - 4 - F2 = Installation Update Once you've entered the nickname (during an add); or anytime during a change you can update "where installed" by pressing function key <F2>: ┌── Software Registration Information ───────────────────────────────────────┐ │ Record will be Changed │ │ <F2> = Installation Update │ │ Product Desqview 386 │ │ Nickname D┌─ Software Installed On ───────────────────┐ │ │ │ ▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀ │ │ │ Category U│ Office Computer System OFFICE │ │ │ │ │ │ │ Publisher │ │ │ │ │ │ │ │ Registration│ │ │ │ License Type│ │her ] │ │ Number of Us│ │ │ │ │ │ │ │ Version Numb│ ▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄ │ │ │ Purchase Dat│ Search: │ │ │ Replacement └───────────────────────────────────────────┘ │ │ Vendor Code │ │ Enter the Nickname of the System/User to Locate, or use Keys to Point │ │ Press <Enter> to Change, <Insert> to Add, or <Delete> to Delete │ └────────────────────────────────────────────────────────────────────────────┘ INPUT: Press <Enter> to Change the record pointed to, or <Insert> to Add a new System / User (location) where the software is installed, or <Delete> to Delete the record pointed to. NOTE: If no record is on file; you will be prompted to add one. Pressing the <Esc> key returns you to the software registration screen. - 5 - Maintain Data Base Publishers When publishers is selected the following screen is displayed: ┌── Publisher Information ───────────────────────────────────────────────────┐ │ │ │ │ │ Publisher │ │ Nickname │ │ │ │ Address │ │ │ │ City │ │ State │ │ Zip Code │ │ │ │ Telephone Numbers: │ │ │ │ Sales │ │ Support │ │ Fax │ │ BBS │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ INPUT: Publisher Enter the publisher name. Nickname This is the name by which you will access the record in the future; it must be unique. Address City State Zip Code Enter the publishers address. This is a handy place to keep it! Telephone Numbers Enter the appropriate telephone numbers. Space is provided to allow you to enter them in virtually any fashion. I personally like the format of X-XXX-XXX-XXXX (or XXX-XXXX if local); it's easy to read and can be used by most TSR dialers. - 6 - Maintain Data Base System/Users When system/users is selected the following screen is displayed: ┌── System/User Information ─────────────────────────────────────────────────┐ │ │ │ │ │ System/User │ │ Nickname │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ INPUT: System/User Enter the name of the system and/or user. No distinction is made between the two categories. Nickname This is the name by which you will access the record in the future; it must be unique. - 7 - F2 = Installation Update Once you've entered the nickname (during an add); or anytime during a change you can update "installed software" by pressing function key <F2>: ┌── System/User Information ─────────────────────────────────────────────────┐ │ Record will be Changed │ │ <F2> = Installation Update │ │ System/User Office Computer System │ │ Nickname ┌─ Installed Software ──────────────────────┐ │ │ │ ▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀▀ │ │ │ │ Desqview 386 DESQVIEW │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ ▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄▄ │ │ │ │ Search: │ │ │ └───────────────────────────────────────────┘ │ │ │ │ Enter the Nickname of the Software to Locate, or use Keys to Point │ │ Press <Enter> to Change, <Insert> to Add, or <Delete> to Delete │ └────────────────────────────────────────────────────────────────────────────┘ INPUT: Press <Enter> to Change the record pointed to, or <Insert> to Add a new software program (installed on this system or used by this user), or <Delete> to Delete the record pointed to. NOTE: If no record is on file; you will be prompted to add one. Pressing the <Esc> key returns you to the system/user screen. - 8 - Maintain Data Base Categories When categories is selected the following screen is displayed: ┌── Software Category Codes ─────────────────────────────────────────────────┐ │ │ │ │ │ Category │ │ Code │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────┘ INPUT: Category Enter a description of the software category. Some examples are: data base programs, utilities, accounting, etc. Code Enter a two character code to represent the category. This is the name by which you will access the record in the future; it must be unique. - 9 - File Lists File lists are designed to provide a hard copy listing of all information contained within main files: ┌──────────────────┐ │ List Data Base │ ├──────────────────┤ │ Software │ │ Publishers │ │ System/Users │ │ Categories │ └──────────────────┘ Sample lists appear in Appendix A. - 10 - Special Reports Reports are designed to provide information in a unique and meaningful fashion: ┌────────────────────────────────────────────┐ │ Special Reports │ ├────────────────────────────────────────────┤ │ Software Support Listing by Software │ │ Software Support Listing by System/Users │ │ │ │ Software by Publishers │ │ Software by System/Users │ │ Software by Categories │ │ │ │ System/Users by Software │ │ │ │ Software Valuation Listing │ └────────────────────────────────────────────┘ Software Support Listing by Software: Provides information on the software product, version number, license type, number of users, registration number, registrant, publisher and publisher telephone numbers. Software Support Listing by System Users: This report can be limited by a single user or range of users, and contains the same information as the Software Support Listing by Software. Software by Publishers: An abbreviated listing of the publisher and products licensed from that publisher. Software by System/Users: An abbreviated listing of software installed, or used, by each system/user. Software by Categories: An abbreviated listing of software by your defined categories. System/Users by Software: An abbreviated listing of system/users of each software product. (The inverse of the Software by System/Users report). Software Valuation Listing: Contains information on the software product, version number, from whom purchased (vendor code), date purchased, and value (or purchase price). Sample reports appear in Appendix B. - 11 - Appendix A (included in printed manual only) Appendix B (included in printed manual only) Appendix C SYSTRACK Order Form Date: ______________________________ Name: ______________________________ Title: ______________________ Company: __________________________________________________________ Address: __________________________________________________________ __________________________________________________________ __________________________________________________________ Day Phone: ______________________ Evening: ______________________ Please complete the worksheet below and enclose your check or money order. Colorado residents please add the applicable sales tax. ALL CHECKS AND MONEY ORDERS MUST BE DRAWN ON U.S. ACCOUNTS ONLY. +---------------------------------------------------------------+ | Description | Price | |---------------------------------------------------+-----------| | SYSTRACK Program Diskette Only $17.95 \ | | | SYSTRACK Diskette and Printed Manual $21.95 / | _________ | | | | | Colorado residents add sales tax: | | | Colorado [3.0%] | _________ | | RTD District [.8%] | _________ | | Denver [3.5%] | _________ | +---------------------------------------------------+-----------| Diskette format: [ ] 5.25" [ ] 3.5" TOTAL | _________ | +-----------+ Both options include support by telephone, U.S. mail, electronic mail (CompuServe: 73540,3417); & notification of major upgrades. _________________________________________________________________ Remit payment to: Integrated Data Services 379 Holly Street Denver, Colorado 80220-5827 Telephone: 1-303-399-8815 Appendix D SUGGESTION FORM I would like the following capabilities [added to] [deleted from] SYSTRACK: Optional: Your Name:____________________________________________________________________ Address:____________________________________________________________________ :____________________________________________________________________ Telephone:____________________________________________________________________ Please mail completed form to: Integrated Data Services 379 Holly Street Denver, Colorado 80220-5827